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ref: 01857528 PA TO MDs/OFFICE MANAGER

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Region: London
Job Type: Office Manager,Personal Assistant
Genre:

Full Job Description

P.A. to Managing Directors (x2) / Office Manager

Diary management
Organising meetings (external/internal)
Travel coordination (local, national and international)
Liaising with agents and distributors – answering queries and delivering media.
Maintaining an accurate log of Commissioners’ (their PAs) contact details and relevant information.
Maintain and reconcile an accurate log of MD’s expenses.
Negotiate and administrate maintenance contracts from office hardware and tangible effects via contractors and Landlord
First of point of contact for all website and IT enquires – liaising with third party IT supplier.
First point of contact for all Fever enquiries via phone, post and email.
Maintain the storage facilitator’s contract for all archive material (keeping an accurate excel log).
Maintaining the office expenditure excel spreadsheet; recording all invoices and P.O.s
Preparing P.O.s deliverable to the Fever Accountant
Managing petty cash
Ad hoc duties include organisation of corporate events

The role will suit a hard working, organised and dedicated individual who has the enthusiasm and willingness to develop in progressive Media Company.

They will need to be a conscientious team player, who will thoroughly enjoy a fast-paced and ‘multi-task’ orientated role.

They must be highly skilled in prioritising and have a proactive and resourceful approach to problem solving.

Candidates must be able to confidently and appropriately deal with senior business contacts both internally and externally.

This role would suit Candidates with a discreet and calm personality, who shows an aptitude for handling a frequently changing diary schedule whilst retaining a professional, enthusiastic and flexible attitude.

Candidates must:

have a minimum of three Alevels passes (or equivalent)be proficient in basic Microsoft packagesbe fluent in written and oral English.have the right to work in the UK (EU Passport or Valid UK Work Visa)

Contract starts September 6th