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ref: 4702 Administrative Assistant - Permanent

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Region: London
Job Type: Office Manager
Genre: Broadcasting

Full Job Description

Administrative Assistant

Working with and supporting the Production Management team across Non-Fiction, the role will provide administrative support and facilitation of the working needs of all editorial and production personnel This role will involve a high volume of administrative tasks.

Location

London

Team

ITV Productions

Employment Status

Permanent

Region

London

Closing date

11 December 2009

Job Reference

4702

Responsibilities / Accountabilities

This role will:

Act as first point of contact for all new starters and existing staff.
Co-ordinate phones, security passes, fire training etc.
Allocate desks and administer accommodation plans in conjunction with the Production Executives and Site Services and supervise all aspects of the movements of teams from one office location to another.
Organise and co-ordinate all office equipment including mobile phones and lap tops.
Initiate all new IT logins and phone accounts and administer any changes.
Supervise storage and logging of incoming and outgoing of archive material within the department.
Maintain CDR progress chart.
Be responsible for accommodation H&S checks on the relevant production areas and liaise with Site Services on maintenance issues.

Person specification

The ideal candidate will:

Be a good team Player who communicates well with colleagues in Production, the Talent Team and Site Services.
Have administrative experience and a steady and conscientious approach to working in a highly pressurised environment.
Have initiative and excellent organisational skills.
Have an aptitude for dealing with logistical problems.
Have the ability to prioritise and manage a rapidly changing set of circumstances
Be an outgoing, bright personality, assertive, confident, flexible and reliable, resourceful and quick thinking.
Have the ability to multi-task.
Have a track record of consistent performance and an excellent eye for detail
Have a good working knowledge of Microsoft packages including word, excel and including ability to produce bulk mail-merge documents and reports